Power BI
Power BI consultant, from licence to live dashboard
We build Power BI dashboards on the data you already have, put each person on the right licence and set up sharing so reports reach only the people who should see them. We manage Microsoft 365 for clients every day, so your dashboards sit inside a tenant we know and support.
- 5,000+Endpoints managed across more than 300 client organisations
- 25sAverage wait to reach a Perth engineer on our service desk
- 98.3%Customer satisfaction on closed tickets, from more than 700 reviews
- ISO27001 and 9001 certified, audited externally by Compass Assurance Services
Trusted by businesses across WA
01Where Power BI goes wrong
Signs your Power BI needs attention
Power BI is quick to start and easy to get wrong. These are the problems we are asked to fix most often.
Reports still arrive as Excel attachments
Someone runs the numbers, saves a spreadsheet and emails it around. By Wednesday it is out of date and there are four versions.
FixDashboards in the Power BI service that refresh on a schedule and open in the browser, in Teams or on a phone.
Dashboards nobody maintains
They were built by someone who has since left. The refresh fails quietly and people stop trusting the numbers.
FixA documented data model, refresh failures raised with our service desk and changes made by people who know the setup.
People on the wrong licence
Microsoft says a user on a free licence cannot view content shared outside Premium capacity, so reports fail to open. Others pay for Premium Per User and never use it.
FixEach person licensed for what they do, checked against how they use Power BI.
Reports shared too widely
A report shared by link or with the whole company can show salaries, margins or client data to people who should never see them.
FixSharing through Microsoft Entra ID groups and workspace roles, with row level security where different people should see different rows.
Already running Power BI but not sure it is set up well? We can review workspaces, licences, sharing and refreshes.
Book a Power BI health check02What we do
Power BI work, from data to support
Four parts, delivered together or on their own. Most businesses start with one dashboard and grow from there.
Dashboards
Dashboards and reports designed around your measures, with drill down, filters and a view for each role.
Data reporting servicesData sources
Connections to Excel, SharePoint, databases and your business systems, refreshed on a schedule.
System integrationsLicensing and setup
The right licence for each user, workspaces set up properly and sharing limited to the right groups.
IT procurementSupport and training
Changes and fixes through our service desk, plus practical training for the people who build and read reports.
IT support03Licensing
Which licence each person needs
Most small and medium businesses need Power BI Pro for the people who build or share reports. This is how Microsoft's main options compare.
| Compare | FreeNo charge | Power BI ProMost businesses | Premium Per UserLarge datasets |
|---|---|---|---|
| Price at September 2026 | No charge | AU$21.00 per user per month, paid yearly | AU$35.90 per user per month, paid yearly |
| Build reports | In your own workspace only | Yes | Yes |
| Publish and share with others | No | Yes | Yes |
| Open reports others share | Only from Premium capacity of F64 or larger | Yes | Yes |
| What it adds | Personal analysis | Publishing and sharing across the business | Larger data models and more frequent refreshes |
| Who it suits | People exploring data for themselves | Most staff who build, share or read reports | Analysts working with large datasets |
Swipe the table sideways to compare all three.
Prices from Microsoft Australia at September 2026, excluding GST. Power BI Pro is included in Microsoft 365 E5. Larger organisations can buy Fabric capacity instead of licensing every viewer. Microsoft changes prices, so we confirm current pricing in your quote.
Have a project in mind?
Send us the outline. A technical consultant will scope it with you and come back with a fixed price.
04How it works
From scope to live dashboard
A fixed price for your first dashboard before any work starts, then a dashboard your managers have tested against real numbers.
- Step 1
Scope and quote
We agree the questions the dashboard must answer and check your data sources and licences. You get a fixed price quote.
- Step 2
Connect and model
We connect the sources, clean the data and write down how each measure is calculated, so every chart uses the same definitions.
- Step 3
Build and review
We build the first dashboard, review it with the people who will use it and adjust it until the numbers match your own.
- Step 4
Share and support
Sharing, refresh schedules and access are set up. We hand over documentation and our service desk supports it from then on.
05Around Power BI
The services your dashboards rely on
Power BI shows what your data says. These services keep that data accurate, secure and useful.
Data reporting services
Connections, data stores and automated report packs for businesses whose data is spread across several systems.
Data integration / data store / report packsSharePoint
Well structured lists and libraries, which make far better data sources than loose spreadsheets.
Lists / libraries / permissionsManaged Microsoft 365
Users, groups, licences and security settings managed every month, including the groups that control report access.
Licences / Entra ID / securityAutomation
Workflows that act on what a dashboard shows, such as an approval or an alert when a figure moves.
Power Automate / alerts / approvals06Proof
The platform under your dashboards
Power BI lives in your Microsoft 365 tenant. This is the Microsoft work and the controls we already run for WA businesses.
PPS Water Group
Grew from 35 to more than 200 users on a cloud first move to Entra ID, Microsoft 365, Teams, SharePoint and OneDrive.
Read the case studyISO/IEC 27001 certified
We are certified to ISO 27001 and ISO 9001, audited externally by Compass Assurance Services. The same controls cover how we handle your data and access.
Security and governanceMicrosoft 365, every day
We manage client Microsoft 365 tenants through Microsoft GDAP, with our own core platforms behind Entra ID single sign on and MFA. Power BI sits inside that same tenant.
Managed Microsoft 365Related services and industries
07Recognised and certified
A top 50 MSP in Australia, three years running
Cloudtango named Austin Technology in its top 50 managed service providers in Australia in 2024, 2025 and 2026. We are also certified to ISO 27001 and ISO 9001, so the way we protect your data and run your service is checked by an independent auditor every year.
ISO 27001
Information securityOur information security management system covers how we handle client data, credentials and access to your systems, certified by Compass Assurance Services and audited every year.
How we protect your dataISO 9001
Quality managementSupport tickets, projects and onboarding follow documented processes, so you get the same standard of work whichever engineer picks up your job. Ask us for our certificates when you run a supplier review or tender.
08Questions
Power BI questions
What businesses ask before they commit. Anything else, call 1300 787 429.
01How much does Power BI cost in Australia?
There are two parts. At September 2026, Microsoft charges AU$21.00 per user per month for Power BI Pro and AU$35.90 for Premium Per User, paid yearly and excluding GST. Our work to build and set up your dashboards is a fixed quote before we start.
02Do we need Pro or Premium Per User?
Most people who build, share or read shared reports need Pro. Premium Per User adds larger data models and more frequent refreshes, which suits analysts working with large datasets. We look at how each person uses Power BI before recommending a licence, so nobody pays for features they will not use.
03How long does a first dashboard take?
The fixed price scope sets out the dates before we start. Most of the time goes into connecting and checking the data, not drawing charts. If your data is already in good shape, the first dashboard comes together quickly.
04Can Power BI connect to our accounting, CRM or job system?
Power BI connects to Excel, SharePoint, databases and many cloud services. Where a system has no ready connector, we use a scheduled export or an API connection. We check every source while scoping and tell you what is possible before you commit.
05Who can see our reports?
Only the people you choose. We share reports through Microsoft Entra ID groups and workspace roles, so access follows each person's job and ends when they leave. Where people should see only their own rows, such as their own branch, we add row level security.
06We already have someone who builds reports in Excel. Can you work with them?
Yes. They are often the best person to own Power BI day to day. We build the data model and set up licensing and sharing, then train them to add and change reports. Ongoing support can sit within our IT support plans.
09Power BI consultant
Your first dashboard,
at a fixed price.
Tell us what the dashboard needs to answer. We check your data and licences, then send a fixed price quote for your first dashboard.